FINANCE CABIN

Clear skies in numbers - your financial guide and toolkit at ICDET

The Finance Cabin is your central hub for everything related to ICDET’s financial processes, reimbursements, and transparency.

Here, participants, partners, and members can find all the tools, instructions, and official documents they need to manage financial procedures smoothly.

From issuing invoices to requesting reimbursements, from understanding Erasmus+ covered costs to exploring our annual financial reports — everything is gathered here for clarity, trust, and efficiency.

Invoicing Information

Guidelines for partners, suppliers, and collaborators on how to properly issue an invoice to ICDET.

Official invoicing details (organisation name, address, VAT/ID numbers)
Bank account information (IBAN, BIC, Bank Name)
Contact for financial queries
Downloadable: Invoice Sample with ICDET data pre-filled

Bank Account & Payment Instructions

Clear details on how payments to ICDET should be made.

Official bank details
Payment references and procedures
Accepted payment methods (EUR, BGN, transfers)
Notes on international transfers

Membership Fees

Information for ICDET members about annual contributions.

Membership fee amounts
Payment instructions
Rights and benefits of membership
Confirmation procedure after payment

Erasmus+ & ESC Covered Costs

Explanation of which expenses are covered by EU grants during mobilities and projects.

Travel, accommodation, subsistence, insurance rules
Required documentation (tickets, boarding passes, invoices, receipts)
Daily allowance / per diem rules (if applicable)
What is not covered by Erasmus+ grants

Reimbursement Hub

All the tools you need to request and confirm reimbursements.

Reimbursement Request Form (downloadable/fillable)
Reimbursement Confirmation Form (for ICDET validation)
Step-by-step guide: how to submit documents & timelines
FAQ: common mistakes in reimbursement requests

ICDET E-CASH System

Our digital operative expenses register for real-time transparency.

Introduction to E-CASH and how it works
Operative expenses tracking & accountability
Checking reimbursement status
Reimbursement Request Form (E-CASH version)

Financial Guidelines for Participants & Partners

A practical guide to help avoid mistakes and delays.

Checklist of required documents (tickets, invoices, receipts)
Deadlines for submission
Rules for electronic vs. original copies
Tips for smooth reimbursement

Templates & Forms Library

All financial templates in one place.

Invoice sample
Reimbursement request form
Reimbursement confirmation form
Membership payment receipt template
Travel cost calculator

Financial Rights & Responsibilities

Transparency about what participants, partners, and ICDET can expect.

Participants’ right to reimbursement when eligible
ICDET’s right to request proper documentation
Deadlines and accountability
Shared responsibility for transparent financial management

Currency & Payment Notes

Clarification for international partners.

Preferred currencies (BGN, EUR)
Conversion policies and rates
Who covers transaction fees
Notes for international payments

Budget Management & Policies

How ICDET manages its budgets across projects and operations.

Principles of allocation (administration, activities, participants)
Approval procedures for financial decisions
Value-for-money and cost-efficiency practices
Internal monitoring for fairness

Audits & External Evaluations

Independent checks of ICDET’s financial practices.

External audit reports
Certificates of compliance
Evaluation reports from the Bulgarian NA or other authorities

Annual Financial Report

Official yearly financial statement required by the Bulgarian National Agency, available here.

Download full report (PDF)
Summary in plain language for accessibility