SAFETY & COMPLIANCE DESK

Safe. Transparent. Responsible.

At ICDET, we believe that transparency, accountability, and professionalism are the foundation of trust.

The Safety & Compliance Desk is our central hub where we collect all the rules, policies, and frameworks that guide our work as an accredited European NGO under the Erasmus+ Programme and the European Solidarity Corps.

This desk shows how we turn values into practice — safeguarding participants, strengthening communities, and ensuring every project we deliver is ethical, fair, and sustainable.

Youth Work & Project Policies

Guidelines that shape our approach to working with youth, volunteers, and partners in international projects.

ICDET Youth Exchanges Working Policy – Principles for planning, implementing, and evaluating youth exchanges, ensuring inclusiveness, non-discrimination, and meaningful impact.
ICDET Youth Workers Policy – Defines the role, ethical standards, and responsibilities of youth workers, focusing on quality support and empowerment of young people.
ICDET KA2 Projects Working Policy – Framework for cooperation and innovation projects under Erasmus+ KA2, including partnership management, methodology, and sustainability.
ICDET Volunteers Working Policy – Expectations, rights, and responsibilities of volunteers hosted or sent by ICDET, ensuring mentorship, growth opportunities, and safe conditions

Participation & Selection Procedures

Fair, inclusive, and transparent processes for everyone.

ICDET Application, Evaluation & Selection Policy – Transparent steps and criteria for selecting participants in Erasmus+ mobilities, ensuring equal opportunities.
ICDET PASS Issue Procedure – Rules for issuing ICDET Project Activity Support System (PASS) certificates, recognising participant contributions and achievements.
ICDET Mobility Preparation & Pre-Departure Procedure – Training, cultural preparation, language support, and practical arrangements before mobility.
ICDET Orientation & Onboarding Procedure – How new participants and volunteers are welcomed, briefed, and supported in the first stages of their project.
ICDET Equal Opportunities & Non-Discrimination in Selection Procedure – Ensures unbiased evaluation, promoting inclusion of participants with fewer opportunities.

Rights, Protection & Safety

Safety and dignity are at the heart of our work.

ICDET GDPR Policy – Protection of personal data in line with EU GDPR standards.
ICDET Anti-Bullying Policy – Preventing and addressing bullying, harassment, and discrimination.
ICDET Safe ESC & Erasmus+ Policy – Ensuring supportive environments for all mobility participants.
ICDET Child & Youth Protection Policy – Safeguarding minors, ensuring their safety, dignity, and rights.
Workplace Risk Assessment & Prevention Policy - defines how ICDET systematically identifies, evaluates, and prevents risks across Tfacilities and events

Sustainability & Responsibility

Our work is not just about people, but also about society and the planet.

ICDET Dissemination, Exploitation & Sustainability of Results Policy – How ICDET shares, applies, and ensures the long-term impact of project results.
ICDET Green Policy – Commitment to eco-friendly practices in projects and daily operations.
ICDET Charity Policy – Framework for solidarity actions and charitable initiatives.

Transparency & Accountability

We are committed to openness in every aspect of our work.

ICDET Financial Transparency & Reporting Policy – Accountability in financial management through transparent reporting and audits.
ICDET Complaints & Feedback Mechanism – Clear process for raising concerns, complaints, or feedback, with anonymous options.
ICDET Monitoring, Evaluation & Quality Assurance Policy – Measuring quality and effectiveness of activities, collecting feedback, and ensuring improvements.

Partnership & Cooperation Policies

Strong partnerships make strong projects.

ICDET Partnership & Cooperation Policy – Principles for building and managing partnerships with NGOs, schools, universities, and institutions in Bulgaria and abroad.
ICDET Memorandum of Understanding & Agreements Procedure – Process for establishing formal agreements with roles, responsibilities, and commitments.
ICDET Quality Assurance in Partnerships Policy – Ensures all partnerships meet high standards of ethics, transparency, and project quality.

Ethics & Integrity

Professionalism, fairness, and ethical conduct.

ICDET Code of Ethics & Integrity Policy – Expectations for ethical behaviour, transparency, and conflict-of-interest prevention.
ICDET Inclusion & Diversity Policy – Commitment to supporting participants with fewer opportunities and ensuring every project is accessible.

Digital Responsibility & Risk Management

Safety and responsibility in a digital world.

ICDET Digital Tools & Online Safety Policy – Safe, responsible, and inclusive use of digital platforms, aligned with Erasmus+ digital priorities.
ICDET Risk Management & Emergency Procedure – How ICDET identifies, prevents, and responds to risks such as health and safety incidents, travel disruptions, or emergencies.

Monitoring, Audit & Continuous Improvement

Ensuring standards are not just written but lived.

Internal Audits – Regular checks on compliance with financial, ethical, and operational standards to ensure transparency and accountability.
External Evaluation – Independent experts and partner organisations are invited to review selected projects, providing fresh perspectives and validation.
Participant Feedback Cycles – After every exchange, internship, or volunteering activity, participants submit feedback through surveys and interviews. Results are analysed to identify strengths and areas for improvement.
Improvement Action Plans – Findings from audits and reviews are translated into concrete improvement steps, with deadlines and responsible persons.